Privacy Policy

Rota Vicentina - Association for the Promotion of Nature Tourism on the Alentejo and Vicentina Coast

Last update: March 4 2021

The privacy policy of Rota Vicentina (RV) establishes how this Association uses the personal data it collects when interacting with its Associates, volunteers, partners, the press and visitors.

Topics



  1. What kind of personal data is collected

  2. How personal data is collected

  3. For what purposes is the personal data used

  4. How personal data is stored

  5. Marketing

  6. What are the data protection rights of the holder

  7. What are cookies

  8. How cookies are used

  9. What types of cookies are used

  10. How to manage cookies

  11. Changes to the Privacy Policy

  12. How to contact us


1. WHAT KIND OF PERSONAL DATA IS COLLECTED

The Association collects the following types of personal data:


  • Personal identification information (name, email address, landline and/or mobile phone number, address, etc)

  • Other personal data and information provided in the purchase process on the Online Store such as: tax identification number (NIF) and payment information

  • Photographs

  • Health (medical and food information)

  • Date of birth

  • Gender

  • Emergency contact

  • Relevant training/experience

  • Personal preferences including desires, favourites, expressions of interest and acquisition or needs

  • Business data, from the Rota Vicentina Associate application, such as: name of the establishment, tax number and address, license number;

  • Information about activities and events and their promoters (activity name, price per person, dates and times, categories, location, event description, maximum capacity, promoter’s website, organizer’s name, promoter’s personal contacts and activity photographs )

  • Geolocation Data


2. HOW PERSONAL DATA IS COLLECT

Most of the personal data processed by RV is provided directly by the holder. We collect and process personal data from:


  • Registration on the RV website

  • Ordering any of our products or services.

  • RV newsletter subscription

  • Registration as an Associate, Volunteer or to an Activity (forms on the RV website)

  • Submitting Events or Activities to the Agenda

  • Submission of any form on the RV website

  • Purchase from the Online Store

  • Fairs and events, RV Counter Service

  • Using or viewing the RV website (through browser cookies)

  • RV may also receive personal data indirectly from cookies on its websites (detailed later in this Privacy Policy).


3. FOR WHAT PURPOSES IS PERSONAL DATA USED

The Association collects personal data so that we can:


  • Process holders’ requests

  • Complete enrolment for requested activities

  • Send invitation emails for activities to those who have inscribed

  • Send relevant information about the Rota Vicentina universe

  • Insert your activities/events in the Rota Vicentina agenda

  • Send the products purchased in the Online Store

  • Track the use of the RV website to improve the experience for future users


With the consent of the holders, RV may share personal data with partner entities and companies so that they can support the Association in providing services such as:

  • Current management of associates

  • Boost inter-associate partnerships

  • Promote the region (Journalists and Tour Operators)


4. HOW PERSONAL DATA IS STORED

A Associação observa medidas de Segurança adequadas no armazenamento e custódia dos dados pessoais recolhidos.

Dados pessoais armazenados em formato digital possuem Gestão de Acesso por utilizador e utilização de Passwords fortes bem como no acesso a todas as plataformas e ferramentas. Os dados pessoais registados em formato físico são armazenados em local com acesso restrito.

The Association follows adequate security measures for the storage and protection of the personal data collected. Personal data stored in digital format has Access Management for the user and utilise strong Passwords for access to all platforms and tools. Personal data recorded in physical format is stored in a place with restricted access.

RV will keep the personal data collected for the duration of the following periods:


  • Forms: until their deletion is requested;

  • Membership/Associate Requests: until their deletion is requested;

  • Other personal data stored: 36 months.


After these deadlines, personal data are securely and definitively destroyed.

5. MARKETING

RV may send information about its products and services which it considers the recipients will be interested in, as well as partner entities/companies.
If the data subject has given consent to receive marketing communications, they can always cancel it later, as well as any further communications. The data subject has the right, at any time, to request that RV contact them for marketing purposes and/or to provide their personal data to other partner entities/companies. If you no longer wish to be contacted for Marketing purposes, please contact us via email: rgpd@rotavicentina.com.

6. WHAT ARE THE DATA PROTECTION RIGHTS OF THE HOLDER

RV would like to ensure that holders of personal data are aware of their data protection rights. Each holder has the following rights in terms of Data Protection:


  • The right of access – The holder has the right to ask the Association for a copy of their stored personal data. We may charge a fee for this service.

  • The right of rectification – The holder has the right to ask the Association to correct any information that is inaccurate. They also have the right to ask the RV to complete information that is incomplete.

  • The right to deletion – The holder has the right to request that the Association deletes their personal data, under certain conditions.

  • The right to limit use – The holder has the right to request that the Association restrict the processing of their personal data, under certain conditions.

  • The right of opposition – The holder has the right to oppose the processing of his personal data by the Association, under certain conditions.

  • The right to data portability – The holder has the right to request that the Association transfer the data we collect from them to another organisation, or directly to them, under certain conditions.


If the holder makes one of these requests, it may take up to 30 days for the respective implementation. If the holder wishes to exercise any of these rights, contact RV by email to: rgpd@rotavicentina.com.

7. WHAT ABOUT COOKIES?

Cookies are small information files stored on a visitor’s computer which collect standard Internet log information and visitor behaviour information. When visiting our website, information may be automatically collected using cookies or similar technology. For more information visit the site: allaboutcookies.org

8. HOW ARE COOKIES USED?

The Association uses cookies to improve the user experience on the website and APP as well as to:


  • Keep the session logged on the website and APP

  • Understand how the website and the online store are used

  • Improve the performance of the website


9. WHAT TYPES OF COOKIES ARE USED ON RV WEBSITE?

There are several different types of cookies, however our website uses cookies from:


  • Functionality – this serves to remember previously selected preferences. This may include your preferred language and location. A combination of first-party and third-party cookies is generally used.

  • Statistical – used to collect information for statistical analysis of navigation and use of our website, the links followed and information about the browser, device and IP address of origin, namely through Google Analytics and SlimStat.

  • Social Networks – serve to interact with social networks, namely Facebook and Instagram.

  • Youtube – we use Youtube video players on our website, therefore, on pages with videos, your browser may store Youtube cookies.


10. HOW TO MANAGE COOKIES?

The holder may configure his browser not to accept cookies and information on how to remove cookies from the browser can be found on the website above.

11. CHANGES TO THE PRIVACY POLICY

The Association keeps its Privacy Policy under regular review and updated on this page. Last update was March 4, 2021.

12. HOW TO CONTACT US

If the holder has questions about the Privacy Policy of the Rota Vicentina Association, personal data processed or wants to exercise one of the Data Protection rights, contact us by email at rgpd@rotavicentina.com.